JOB POSTING: Executive Assistant

Posted 08/30/2019

Catholic Charities is seeking candidates for the position of Executive Assistant at our main office located at 2806 McGavock Pike, Nashville, Tennessee, 37214. This position is 37-1/2 hours per week from 8:00a.m. to 4:30 p.m. Monday through Friday with some flexibility required.

Primary functions are: effectively provide daily assistance and administrative support to the Executive Director in the operations of a large social service agency, including scheduling and managing calendar for Executive Director; manage Board member relationships, meetings, and activities; manage filing system, process invoices and related expense reports; provide general support for HR and purchasing operations; organize meetings.


• Bachelor's Degree or commensurate work experience.
• Prior experience in senior level executive support position.
• Proven proficiency in advanced administrative skills.
• Prefer candidate with prior experience in nonprofit agency, including constituent relations.
• Knowledge and experience in modern office practices, procedures, and equipment.

Other Skills or Requirements:

• Excellent verbal and written communication skills.
• Friendly and congenial at all times, with good customer service skills.
• Professional demeanor and appearance, appropriate to executive office area.
• Strong organizational skills with attention to detail.
• Ability to follow directions and perform duties with minimal supervision.
• Skilled in taking accurate messages and Board meeting notes.
• Ability to multi-task in a demanding environment.
• Dependable with regular work attendance.
• Ability to master and maintain knowledge of Catholic Charities' programs, services, and events.
• Proficiency in full suite of Microsoft Office, Outlook, and Internet use.
• Discretion and ability to maintain a high level of confidentiality is essential.
• Successful completion of a criminal background check.

Competitive salary with excellent benefits package. Please email cover letter (detailing how candidate meets posted minimum requirements) with salary history and resume to Shirley Lopehandia at

POSTING DATE: August 30, 2019
DATE AVAILABLE: September 3, 2019

Catholic Charities of Tennessee, Inc. is an equal opportunity employer. All applicants with disabilities will not be discriminated against because of their disability. EEO/VEVRAA prohibits discrimination of protected veterans under Section 503.

Making a difference since 1962. CATHOLIC CHARITIES

2806 McGavock Pike
Nashville, TN 37214
Office: (615) 352-3087
Fax: (615) 352-8591

© 2019 Catholic Charities of Tennessee, Inc.